Senior Project Assistant (Migration Management)

Open to Internal and External Candidates

                    Position Title


Senior Project Assistant (Migration Management)

                          Duty Station


 Chisinau, Moldova



 General Service Staff, Grade G6, UN Salary Scale

            Type of Appointment


 Fixed term, one year with possibility of extension

        Estimated Start Date


 As soon as possible

                    Closing Date 


 June 10, 2018


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.





Under the overall supervision of the Chief of Mission to the Republic of Moldova and National Program Officer (Migration Management), the incumbent will be responsible and accountable as appropriate for supporting implementation of all relevant activities of the projects assigned to the Migration Management Unit, including participation in planning, organizing and monitoring of these activities as appropriate, to facilitate the achievement of IOM objectives, to promote activities and to contribute by means of knowledge, experience and abilities to the strengthening of IOM professional capacity.

Core Functions / Responsibilities:

  1. Contributing to efficient management and deployment of project resources, including but not limiting to planning, preparing, organizing, implementing and reporting program activities;
  2. Carrying out project activities, as detailed by the Programme Officer and coordinate with other relevant ongoing and planned IOM Chisinau initiatives in compliance with the IOM and donor’s standard operating procedures, manuals, guidance notes, tools and methodologies;
  3. Maintaining regular working relations and communication on project issues with state migration related agencies and institutions, UN agencies, other international organizations as well as relevant local and international NGOs;
  4. Encourage full transparency, coordination, information sharing and cooperation among project partners, the international donor community, civil society, academia and media aiming at expansion of IOM collaboration with relevant governmental entities, partners and donors;
  5. Supporting the Mission’s work related to collaboration and coordination with the United Nations Country Team, and the production of relevant documentation;
  6. Conducting research and assessment work, particularly in view of programmatic and project-specific funding opportunities, preparing memorandums on related subjects, as well as presentations and regular project updates and reports on the project implementation to government, donor and other relevant stakeholders as required;
  7. Assisting with developing, drafting, and editing new project proposals and initiatives in the migration management area in Moldova, by inter alia collecting, organizing and analysing information in support to project development based on the IOM project manual, in line with identified needs, donor and governmental priorities and IOM's mandate, strategy and guiding instruments;
  8. Keeping and updating the database and coordinate negotiations and contracts for  local and international agencies and experts, either participating or assisting in the project, assisting them during and between the visits, preparing necessary documentation, materials, including necessary legal materials, notes for the file etc.;
  9. Setting up and maintaining the filing system related to specific project components;
  10. Participating in relevant conferences, workshops, steering committees, policy and technical working groups, as well as other forums to support proper coordination and presentation of IOM migration management activities;
  11. Undertaking possible duty travels relating to projects implementation as appropriate;
  12. Organizing and carrying out as appropriate seminars and workshops, networking visits, steering committees within the project framework and such other activities according to project and programmatic documents and of the meetings, preparing brief notes/notes for the file etc.;
  13. Designing and coordinating implementation of relevant public information, awareness raising and visibility aspects of the project, in coordination with the IOM and UN Media and Public Information Officer;
  14. Assisting in fulfilling internal procurement, and other administrative formalities in order to provide support to programmatic activities; 
  15. Assisting with developing of Memoranda of Understanding, contracts, expert ToRs, agreements and other related documentation;
  16. Coordinating and monitoring work of the contracted personnel involved in projects delivery and report any shortcomings to the supervisor;  
  17. Following, analysing and reporting any relevant developments in the area of migration management policy and practice and recommending appropriate actions aiming at increasing effectiveness of the project implementation;
  18. Supporting as appropriate Monitoring and Evaluation of the Migration Management projects implemented by IOM Moldova based on the IOM M&E tools;
  19. Providing informal translation of project materials and documents, as well as interpreting during different meetings as appropriate;
  20. Assume project coordination attributions in the absence of the Migration Management Project Coordinator as required;
  21. Perform other duties as may be assigned.

Required Qualifications and Experience

Education and Experience:

  • University degree, preferably in Law, Political and/or Social Sciences, International Affairs, Business Administration, or an equivalent combination of training and experience.
  • At least six years of progressively responsible work experience in project implementation and management. Work experience related to areas of migration management, including border management, labour migration, counter-trafficking would constitute an added advantage;
  • Proven ability to research, analyzes, evaluate and synthesize information.
  • Strong analytical and organisational skills.
  • Strong personal commitment, efficiency and ability to work effectively in stressful conditions and situations.
  • Understanding of the border management and integrated border management concept on the EU level;
  • Knowledge of Moldovan and EU policy and legislation in the area of migration and border management;
  • Experience in working with governmental institutions and non-governmental organizations;
  • Knowledge of international human rights legislation, standards and practices in the migration context;
  • Knowledge of and adherence to gender-related needs, perspectives and concerns, and promoting mainstreaming of gender-related aspects into the project planning and implementation.    


Fluency in English, Romanian and Russian is required. French is an advantage.

Required Competencies


  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism -  displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested applicants are invited to send their curriculum vitae and cover letter in English to:  

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 10 June 2018, however interested candidates are strongly encouraged to apply sooner.

Only shortlisted candidates will be contacted.

Posting period:

From 17.05.2018 to 10.06.2018

Sunday, June 10, 2018 - 23:45
Vacancy Number: 
VN-2018/03 (CLOSED)
Expected Duration of Assignment: 
Sunday, June 30, 2019 - 09:45