Head of Mission

 TERMS OF REFERENCES

 

Duty Station:                   EUBAM HQ, Odessa, Ukraine

Classification:                 Individual Contractor (IC)                                                              

Position’s Title:               Head of Mission

Type of Appointment:     IC Contract, 1 December 2017 - 30 November 2018

 

Organizational Context: In June 2005, the Presidents of Moldova and Ukraine sent a joint letter to the EU requesting assistance for enhanced border management capacities, including the development of an international standard of border and customs control at the state border of the Republic of Moldova and Ukraine. The EU responded positively to this request and an EU Border Assistance Mission to Moldova and Ukraine was established, based on a tripartite Memorandum of Understanding (MoU) signed on 7 October 2005 by the European Commission, the Republic of Moldova and Ukraine. The initial duration of EUBAM was 2 years, until November 2007.  Its mandate has been extended until 30 November 2017. The procedure for the fifth extension is ongoing. This announcement is subject to the signature of a contribution agreement between the European Commission and IOM.

Main objectives of the assignment/scope of work:

The Head of Mission of EUBAM works under the overall guidance of the Advisory Board and the EU Delegations to the Republic of Moldova and Ukraine and carries the overall responsibility for the implementation of the mandate of EUBAM and the effectiveness of the overall results and activities as well as efficiency of its operations. S/he ensures the cost-effective use of EUBAM resources and appropriate management processes and mechanisms. The Head of Mission has the overall management responsibility for approximately 100 international and national Mission personnel. S/he acts as an advisor on customs/ border police matters to the Head of the EU Delegation to the Republic of Moldova on matters related to the Transnistrian conflict.

Detailed description of activities:

  • Assume overall responsibility for the implementation of the EUBAM mandate, its operations and activities and for the achievement of results. Assume responsibility for the overall management, communications, reporting and security of the Mission and its personnel.

  • Assume responsibility for work of the Mission personnel and overall supervision and guidance as relates to EUBAM operations and activities. Lead and supervise staff through general and individual instructions as pertains to areas not covered in the standard operating and administrative procedures.

  • Assume overall accountability for the management of EUBAM financial resources, formulation and implementation of the budget and appropriate internal controls within the framework of the Description of Action and in accordance with relevant regulatory framework and operational procedures of the EU and IOM.

  • Ensure conformity with applicable standard operating and administrative procedures as well as compliance of EUBAM procedures with the relevant regulatory frameworks and the EUBAM-specific division of roles and responsibilities in managing resources, as per delegation of authority.

  • Ensure compliance with the regulatory frameworks related to security and safety guidelines and procedures in co-ordination with the Chiefs of the IOM Mission in the Republic of Moldova and Ukraine.

  • Ensure management of strategic partnerships and communications with all EUBAM stakeholders including the Governments of the partner countries, EU and the EU member states officials as well as the senior officials of international organisations.

  • Work closely with EEAS, the various Commission services and the EU Delegations to the Republic of Moldova and Ukraine on implementation of the overall objectives of EUBAM. Provide overall coordination with other related EU assistance projects or projects of other donor countries/institutions.

  • Ensure timely and appropriate reporting to the EEAS and Commission services and the relevant Council bodies (PSC, COEST, CIVCOM).

Represent EUBAM in senior level meetings with Moldovan and Ukrainian partner services, in meetings with EU Member State representations in the Republic of Moldova and Ukraine, and with various international organisations e.g. OSCE

Main outputs/deliverables:

  1. Overall responsibility for the development and implementation of EUBAM mandate, operations and activities and achievement of results as well as management, communications, reporting and financial resources.

  2. Overall supervision of, and guidance to, personnel as relates to EUBAM operations and activities and responsibility for the security of the Mission and its personnel.

  3. Effective relationships with strategic partners at senior level in the partner countries, EEAS, the EC, EU Member States and international organisations.

  4. Contribution made to improving cooperation on customs and border management in the Republic of Moldova and Ukraine.

  5. Technical contribution made towards settlement of the Transnistrian issue.

  6. Contribution made towards enhancing the customs enforcement and law enforcement capacity of partners in the Republic of Moldova and Ukraine.

  7. Contribution made towards enhancing cooperation with civil society.

     

Monitoring and reporting requirements:

The Head of Mission reports to the Heads of EU Delegations to the Republic of Moldova and Ukraine, to the relevant EU bodies and to the IOM Chief of Mission in Ukraine and in the Republic of Moldova.

Selection criteria/requirements:

  • Master’s degree (or equivalent) in law, economics, public administration or a related field.

  • Extensive experience as national or international law enforcement official or civil servant of an EU Member State or EU institution.

  • At least 20 years of relevant professional experience in border management, customs management,

  • Relevant operational experience with border police (guards)/customs or other law enforcement services in EU Member States or at the European level.

  • Excellent communication and interpersonal skills.

  • Excellent leadership, and management skills and broad customs, police and operational experience.

  • Computer literacy (Windows applications).

  • Executive leadership experience with capacity building projects related to law enforcement services or with EU police or customs missions in transition/developing countries is an asset.

  • Excellent knowledge of EU policy in the Eastern Neighbourhood, especially related to the Republic of Moldova and Ukraine and EU-UA and EU-MD relations in the sphere of customs and border management is an asset.

  • Excellent knowledge of Moldovan and Ukrainian state institutions is an asset.

  • Excellent knowledge of the Transnistrian issue.

  • Fluency in written and spoken English. Knowledge of other EU languages (Romanian, in particular) and Russian and/or Ukrainian is an asset.

  • National certificate of no criminal record.

     

Note:

Email your CV and cover letter in English to:

vacancies_ukraine@eubam.org

Please indicate the position you are applying for in the subject line of your message.

Closing date for applications October 03, 2017; however, interested candidates are strongly encouraged to apply sooner.

The candidates who applied for this position earlier in August-September 2017 will be considered automatically, there is no need to re-apply.

Only pre-selected candidates will be contacted for an interview.

Appointment is subject to funding confirmation.

 

 

Deadline: 
Tuesday, October 3, 2017 - 17:00
Vacancy Number: 
VN - 2017/05 (CLOSED)
Expected Duration of Assignment: 
Friday, November 30, 2018 - 14:45