Accounting Assistant

Vacancy Number: 

Open to Internal and External Candidates

Position Title


Accounting Assistant

Duty Station


 Chisinau, Moldova



 General Service Staff, Grade G5, UN Salary Scale

Type of Appointment


 Fixed term, one year with possibility of extension

Estimated Start Date


 As soon as possible


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.      


Under the overall supervision of the Chief of IOM Mission and direct supervision of the Finance Officer, Accounting Assistant will be responsible for providing assistance to the project staff of the organization. The incumbent will contribute to the achievement of IOM objectives and the strengthening of IOM professional capacity.

Core Functions / Responsibilities:

  1. Verify/record invoices received from vendors for goods/services delivered to IOM;
  2. Process down-payment requests;
  3. Ensure that all supporting documentation is duly prepared/authorized before submitting to Treasury for payment;
  4. Enter GL records in PRISM;
  5. Create/maintain vendors accounts in PRISM;
  6. Monitor the mission’s accounts receivables & payables;
  7. Follow-up with responsible staff for timely bringing of financial documentation proving delivery of goods/services;
  8. Verify reconciliation statements with vendors;
  9. Record amounts owing to IOM – non-donor billing (private usage IOM cars/telephones by staff);
  10. Control, advise and coach the NGOs/implementing partners regarding usage/reporting of the provided funding;
  11. Review and process financial reports from NGOs/implementing partners;
  12. Keep track of the mission’s VAT accounts;
  13. Prepare and submit the VAT monthly reports to fiscal authorities for reimbursement;
  14. Carry out period-end processes (review/clear open items on vendors, GL accounts);
  15. Prepare monthly accounting returns packages to be sent to MAS;
  16. Upon requests from other missions, prepare and send copies of financial supporting documentation;
  17. Suggest improvements to internal controls and streamlining/efficiencies;
  18. Bring to the attention of the supervisor any relevant accounting issues;
  19. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education and Experience:

  • Bachelor’s degree from an accredited academic institution, preferably in Accounting, Business Administration, Finance or an equivalent combination of training and experience;
  • A minimum of 5 year’s work experience with responsibility in accounting/finance;
  • Experience in mass payments processing and banking;
  • Familiarity with generally accepted accounting procedures;
  • Good knowledge of and experience in the use of the MS Office package; familiarity with SAP would be a distinct advantage.
  • Strong interpersonal & intercultural skills with an attention to details; Team player; 100% integrity.
  •  Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities;
  •  Experience in the field of project administration will be an advantage                                                                                                   


Fluency in English, Romanian and Russian is required.

Required Competencies


  • Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested applicants are invited to send their curriculum vitae and cover letter in English to:

Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 04 December 2019, however interested candidates are strongly encouraged to apply sooner.

Only shortlisted candidates will be contacted.

Posting period:

From 20.11.2019 to 04.12.2019

Wednesday, December 4, 2019